Sept 22-25, 2021

Philadelphia, PA USA

Health & Safety FAQ

Based on the feedback of our community, we have enhanced our safety measures and have implemented a mask mandate and will require proof of vaccination OR negative COVID-19 test for all participants of Natural Products Expo East 2021.

Here's what that means:

·      ALL participants of Natural Products Expo East are required to provide proof of full COVID-19 vaccination -OR- a negative COVID test within 72 hours of entering the Pennsylvania Convention Center (PCC). 

·       All participants must either 1) be fully vaccinated against COVID-19 (at least two weeks after final dose) and provide proof of vaccination by presenting either the original vaccination card or a photocopy of the vaccination card.  Full name and date must be visible. 2) Receive a negative COVID-19 diagnostic test within 72-hours prior to attending the event and provide proof of a negative result prior to entering the venue. 

Please feel free to contact your account manager or our client services team at [email protected]. Thank you for your continued support, trust and patience and we look forward to seeing you all in Philadelphia next month.

 

Here are answers to some frequently asked questions regarding Health and Safety:

A mask mandate and require proof of vaccination OR negative COVID-19 test will be required for all participants of Natural Products Expo East 2021.  All conference sessions and networking events will have distanced seating.  Our complete list of extensive health and safety measures can be found here

We did not make the decision to host this event without the careful consideration of the health and safety of our community, and the local community in Philadelphia. We partnered with an outside data modeling agency, Epistemix, the official partners of the CDC and the WHO, to model the risk associated with hosting the event and to determine ideal mitigation measures to ensure those who are able to join us in Philadelphia are as safe as possible. Their forecasting shows that with our mitigation measures in place, including the sampling that will take place at the event, attending Expo East will be safer than participating in other community activities such as going to the grocery store, with risk reduced by 78%.

By creating and enforcing the health and safety and sampling guidelines for Expo East, we will be able to host the show safely and successfully for those who can and want to attend the event in person. With the endorsement of the Philadelphia Health Department and Epistemix, we are confidently moving forward with the event and hope to see you there!

Epistemix data shows that B2B events like Expo East are not a significant driver of COVID cases in a given location (the most consequential factor is local vaccination coverage).

No. We are committed to safely gathering the natural and organic industry at Natural Products Expo East in Philadelphia, September 22-25 and have no intention of cancelling or postponing the event. 

Given the projected attendance and size of the Pennsylvania Convention Center, there will be no limitations and we are very fortunate to be moving into the PCC which we previously selected for their expansive space capacities and opportunity for growth.  The larger facility allows for the appropriate density management and distancing measures. 

No, sampling is a critical component of the show. We’ll have two different categories of food sampling. The first category is a manufactured sealed sample which will not require any specific provisions, outside of the overall show policies. The second is an open sample (prepared or cooked) which must be served in individual portions and will require gloves, a facemask, a hairnet, a sneeze guard or food cover, and hand washing and sanitation kits. Attendees will be required to “Stop and Sample”. When sampling, they can remove or take their masks down, consume the product, and then immediately put their masks back on as they engage with the exhibitor to learn more about the brand and product offerings. Attendees must maintain distance from others while sampling with their masks down. Masks are required for all indoor locations except when actively eating or drinking while stationary. We’re all in this together and we must rely on each other to create the safest and most productive environment possible.

These policies apply to all participants of Expo East. See more information Natural Products Expo East 2021. More details on children in attendance and childcare can be found here.

Yes, if an individual is unable to provide proof of vaccination or negative test result, they will not gain access to the event. 

At entry, Safety Ambassadors, an extension of the Natural Products Expo East security team, will validate your negative COVID-19 diagnostic test results OR proof of vaccination.  Please have your proof of vaccination or negative test result ready before arriving for quick processing. Test results must be dated and time-stamped to be accepted. 

We will have 34 Safety Ambassadors enforcing our mask policy, which includes the enforcement of the sampling policy, in addition to more than 100 security guards throughout the space. During the show, these Safety Ambassadors will be assigned to different areas of the convention center but will mainly concentrate on the Show Floor, Grand hall and high traffic areas. They will be walking the public space and the education areas ensuring masks are being properly worn, enforcing the stop and sample policy, and looking for wrist bands (wrist bands indicate the attendee/exhibitor/vendor/staff has provided proof of vaccination or negative Covid test result). Floor managers on the show floor will also be walking to enforce health and safety protocols.  Shortly after we announced our mask policy, the city of Philadelphia re-instated a mask policy throughout the city, which further supports our ability to enforce this and have alignment with the local mask mandate for in-door public spaces.  Just as with any of our other show policies, participants who do not adhere to the mask mandate will not be permitted to remain at the show.  

 

For the safety of all attendees and staff, Natural Products Expo East is not able to accommodate any exceptions to the mask policy. Anyone who is unable or unwilling to attend Natural Products Expo East due to this policy is encouraged to attend Natural Products Expo Virtual, the show’s official virtual platform, in which attendees will have the ability to request meetings with virtual and in-person exhibitors, view products and content within the virtual platform, as well as attend virtual tours and education sessions. More information can be found at npevirtual.com.

Individuals must present their vaccination card (or a photo of their vaccination card) alongside their ID and digital badge in order to gain access.  

No. We will require a test to be taken within 72 hours of arriving at the Pennsylvania Convention Center. It is recommended to plan for testing to take place before you travel.

Participants must provide proof of a viral test (NAAT or antigen test). PCR and rapid, antigen COVID-19 tests are accepted – please be sure to bring proof of your negative test result, dated and time-stamped. 

At-home covid test results will only be accepted if there is a link to results on an accredited medical platform that you can print or display on your phone. 

Natural Products Expo East will not be providing testing on-site. For a list of COVID testing sites around the PCC, click here. Free testing is also offered at the Philadelphia airport, click here for more information. 

We will accept a screenshot of your vaccination card on your phone. If you do not have one, you will need to provide proof of negative test taken within 72 hours of arriving at the Pennsylvania Convention Center.

If you didn't receive the vaccine card or lost it, you can contact your vaccination provider, such as Rite Aid, CVS, hospital, or a local government office. If you can't contact your provider, reach out to contact your state health department’s immunization information system. All vaccination providers must report COVID-19 vaccinations to their IIS. State health departments will either email or mail a copy of your vaccination card, although it may take one to two weeks.

   
Yes.  Proof of vaccinations more commonly administered in countries outside the U.S. are accepted if they are approved by the country of residence and the World Health Organization.  

     
Proof of full vaccination requires the last vaccination dose to be administered at least two weeks prior to the date on which you enter the PCC.  If your dose is from a vaccine series that requires two doses, full vaccination status requirement would be met only 14 days after the second dose. Individuals who have only received the first of two doses must provide proof of a negative COVID-19 diagnostic test taken within 72 hours prior to entering the PCC. 

     
Yes.  All venue staff, vendors and contractors will be required to follow the same onsite Health Check requirements as show participants. We are all in this together and working by the same guidelines. 

The above information is subject to change as we continue to track this situation and receive guidance from state and local health authorities, the Pennsylvania Convention Center, the CDC and WHO, and we will provide regular and timely updates to help the community best prepare for Expo East.

 

Questions?

If you have further questions or concerns, contact us at [email protected].

For more information regarding COVID-19 vaccinations visit https://www.vaccines.gov/.